Library Services

Library Services

Meeting Rooms

Meeting rooms are available at several branch libraries. Boulder Creek also has an amphitheater. Nonprofit groups are eligible to use the meeting rooms at a cost of $25.00 per hour or any part thereof. All meetings must be free and open to the public. See the specific branch page for more details and for contact information.

See also Access to Branch Libraries and Library Programs.

Aptos Meeting Room
Watch the Aptos video  
Boulder Creek Meeting Room
Watch the Boulder Creek video  
Downtown Meeting Room
Watch the Downtown video  
Scotts Valley Meeting Room
Watch the Scotts Valley video  

Reserving a Meeting Room:

Watch the reservation video

  1. The charge for use is $25.00 per hour or any part thereof. All charges are payable within five working days of the date reservation is made. Reservations are not confirmed until full payment is received. A receipt for payment is your confirmation of booking.
  2. The Library reserves the right to cancel a reservation due to circumstances beyond its control – for example construction projects or community emergencies. The Library will notify the group of the reservation cancellation as soon as possible.
  3. Use fees are refundable with 30 days' notice only and are payable by check from the City of Santa Cruz Finance Department. Refunds must be requested; they are not issued automatically unless the Library has cancelled the meeting.
  4. Each branch will develop procedures for room rental including the issuing and return of keys. Procedures will be approved by the Library Director or her designee.
  5. Keys will not be duplicated.
  6. The cost of replacing lost keys and/or changing locks if deemed necessary will be borne by the individual or organization renting the room.
  7. A copy of applicable policies and procedures will be provided. You may be asked to sign the following:

Care and use of the Meeting Room:

Watch the media setup video

  1. If refreshments are to be served, the Library should be informed at the time the reservation is made. Alcoholic beverages may be served only with special permission; this is secured using procedures outlined in the Alcohol Beverages policy.
  2. Users are responsible for cleaning up and for any damage to Library property or the facility. Repair or cleaning costs may be assessed if damage occurs.
  3. No food or other items may be left or stored in the meeting room or Kitchen.
  4. Trash and recyclables that do not fit into the provided receptacles must be removed by the user. The Library may assess charges for damage or cleaning.
  5. The Library assumes no responsibility for personal belongings.
  6. Kitchenettes are available for use at the Downtown and Scotts Valley branches. Use of these facilities requires an additional fee of $15.00.
  7. A laptop, AppleTV device and TV are available for use for $25. If staff assistance is needed to operate equipment the minimum charge is an additional $25.00 and $25.00 per hour after the first hour.
  8. The baby grand piano at the Downtown Library is available for use for $20 per reservation with the funds designated for a Piano Maintenance Fund.
  9. Renters must bring own supplies such as flip charts, markers, etc.
  10. Please review the following PDF documents: Meeting Room Technology Instructions, Podium Equipment Checklist, and AppleTV Instructions.

Branch Specifics (as of October 1, 2013)

Groups must return any space to the condition to which they found it. Please refer to specific arrangement as posted in room. Availability of specific items is subject to change. See above for prices, where applicable.


  • Seating for 41
  • Room Capacity: 69
  • Wall mounted screen with wireless Apple TV and PC access
  • (4) 2.5 foot by 6 foot tables
  • (1) 4 foot round table
  • Counter top and sink
  • Wifi

Boulder Creek:

  • Seating for 34
  • Small wet bar
  • Wall mounted screen with wireless Apple TV and PC access
  • (5) 2.5 foot by 6 foot tables


  • Seating for 63
  • Kitchenette with stove and sink
  • Wall mounted screen with wireless Apple TV and PC access
  • Podium
  • Chalkboard
  • White board/flip chart
  • Baby grand piano
  • (10) 2.5 foot by 6 foot tables

Scotts Valley:

  • Seating for 72
  • Kitchenette with oven, refrigerator and sink
  • 9 screen media wall with dvd player and internet access (blu-ray and wireless access coming soon)
  • Podium
  • (6) 3 foot by 5 foot wired tables that can be joined together
  • (5) 2.5 foot by 6 foot tables
  • White board/flip chart
View Library Policy related to this service

Available at these branch libraries:

Last updated on May 27, 2020