SCPL Logo
Meeting Rooms

Meeting Rooms


The Santa Cruz Public Libraries provide meeting rooms to make it possible for the residents of Santa Cruz County to collaborate and build knowledge and understanding of one another as a community.

Meeting room reservations are free and require a library card. The rooms are not intended for commercial use.

Please review our Meeting Room Policy for full details about allowed use of our public meeting rooms.

Check room availability across all locations on our Spaces page or choose a specific room below.

How do I book a library meeting room?

You'll need an active SCPL library card. If you don't have a card, you can apply online. You'll receive a temporary card number that you can use to book a room. When you come into the library, you can pick up your official library card after showing your ID and proof of mailing address.

For more information and to get a card, visit How to Get a Library Card

  1. Go to our Spaces Calendar to see the rooms available for public booking at our branches. You'll first need to log in with your library card number and PIN/password.
  2. Choose the date and start time on the grid for the room you'd like to reserve. Your booking initially defaults to 1 hour. You can adjust the end time below the grid for a longer booking.
  3. Below the grid, choose your end time from the dropdown. If you want to start over and change the start time, click the trash can icon on the right of the end time dropdown.
  4. Click the Submit Times button.
  5. Review the Terms & Conditions, then click the Continue button.
  6. Complete the booking form, then click the Submit my Booking button.
  7. Bring the signed Hold Harmless Agreement with you when you come to the library or sign the agreement when you check in with staff.

Your booking is tentative until it is reviewed and approved by library staff. You will receive an initial email confirmation that your booking request has been submitted for review. You will receive a follow-up email confirmation once your booking has been approved or denied. Check your spam folder for emails from the Library Calendars email address: alerts@mail.libcal.com

If you navigate away from the booking page or your browser crashes before you have submitted your booking, the times you chose will be temporarily locked for five minutes. The system holds in-progress bookings for five minutes to give you time to complete your booking. Library staff are unable to unlock incomplete bookings. Please wait five minutes, then begin your booking request again.

How do I get more information about each room before booking it?

When the branch location is selected in the dropdown at the top left of the screen, you can click on each room's name to get more information about the room's features, see a photo of the space, and browse available times in a daily or weekly view.

How do I make a change to my booking?

Please contact the library to request any changes as soon as possible. Room availability determines whether we can make your desired change.

How do I cancel my booking?

If you no longer need your reservation, please cancel as soon as possible to make the room available for other community members. Your email confirmation includes a link to cancel the booking. You can also contact the library for assistance.

Community Rooms

Community Rooms are large meeting spaces that can be reserved by groups up to 2 months in advance of their event and up until one business day prior to their event. These rooms can be reserved up to 4 times per year by one group.

All meetings must be free & open to the public. The rooms are not intended for commercial use. No admission fee may be charged; no collections may be taken on the premises, no fund or business solicited or direct sales made. Library spaces are not intended for private parties, such as weddings, birthday parties or other types of private celebrations.

Capitola Community Rooms
Capitola

The Ow Family Community Room features:

  • 90-inch wall-mounted screen
  • Lectern
  • Microphone with ceiling speakers
  • Sink
  • WiFi

Reserve Room

Branch location & hours

Downtown Community Rooms
Downtown

Upstairs Meeting Room features:

  • WiFi
  • Kitchenette with stove and sink
  • 90-inch wall-mounted screen
  • Podium
  • Baby grand piano

Reserve Room

Branch location & hours

Felton Community Rooms
Felton

Community Room features:

  • 90-inch wall-mounted screen
  • WiFi
  • Wet bar
  • Movable walls providing access to exterior patio & children's area

Reserve Room

Branch location & hours

Conference Rooms

Conference rooms provide a capacity of up to eight and some up to twenty individuals. They can be reserved up to 2 months in advance and can be reserved up to 12 times per year. They are available to use for up to 2 hours at a time and can be reserved immediately after that time for an additional hour if there is no other reservation on the room.

There must be at least 2 people present in order to occupy the conference room.

The rooms are not intended for commercial use. No admission fee may be charged; no collections may be taken on the premises, no fund or business solicited or direct sales made.

Capitola Conference Rooms
Capitola

The Brad McDonald Conference Room features:

  • 55-inch wall-mounted screen
  • WiFi
  • Room for 8 seats
  • Table

Reserve Room

Branch location & hours

Study Rooms

Study rooms can accommodate up to 4 people. They are available on a same-day only basis and can be reserved that day in person or by calling the library branch. They can be used for up to 2 hours at a time and can be reserved immediately after that time for an additional hour if there is no other reservation on the room.

Capitola Study Rooms
Capitola

The Bob White Study Room and the Capitola Foundation Study Room both feature:

  • Whiteboards

Branch location & hours

Contact Us

SCPL staff available
Mon-Thur 10am-6pm
Fri-Sat 12pm-5pm
Sun 1pm-5pm

Email Us

831.427.7713

Text 831.264.0647

Chat

Locations & Hours

Suggest a Purchase

FAQs