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Library Joint Powers Authority Motion Logs

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Motion Date Motion # Res. # Motion Description
2022-11-10 2022-018 2022-004 RESULT: APPROVED CONSENT CALENDAR A. Adopted Resolution No. 2022-004 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361 B. Approved the August 4, 2022 Board Meeting Minutes C. Accepted and Filed 1st Qtr. Community Impact Measures for FY 2023 D. Accepted and Filed 1st Qtr. Financial Report for FY 2023 E. Accepted and Filed 1st Qtr. Incident Report for FY 2023 F. Accepted and Filed 1st Qtr. Work Plan for FY 2023 G. Approved and Filed the updated list of filers under the Library’s Conflict of Interest Code H. Accepted and Filed the Library Sales Tax Revenue Update 1st Qtr. for FY 2023 I. Accepted and Amended the FY 23 Operating Budget to include grant funds awarded from the Pacific Library Partnership in the amount of $12,000 and CA State Library in the amount of $20,000 to the Santa Cruz Public Libraries J. Accepted and Amended the FY 23 Operating Budget: a. …To remove the previously adopted transfer-out for future vehicle replacement savings in the amount of $54.999. b. …To include the transfer-in of funds in the amount of $28,500 from the Vehicle Replacement fund to help fund the two new vehicle replacement purchases. c. …To include two vehicle replacement purchases in the amount of $83,499..

Vote: Unan
2022-11-10 2022-019 None Approved 1. Library Closure Schedule for the remainder of 2022 2. Library Closure Schedule for the 2023 calendar year 3. Eliminate Policy #108 – Library Closure Policy.

Vote: Unan
2022-11-10 2022-016 None Adopted Annual Meeting Schedule for 2023..

Vote: Unan
2022-11-10 2022-017 None Accepted and Filed SenSource’s People Counting Statistics for 1st Qtr. FY 2023..

Vote: Unan
2022-08-04 2022-013 2022-003 A. Adopted Resolution No. 2022-003 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361 B. Approved the June 2, 2022 Board Meeting Minutes C. Accepted and Filed 4th Qtr. Community Impact Measures for FY 2022 D. Accepted and Filed 4th Qtr. Financial Report for FY 2022 E. Accepted and Filed 4th Qtr. Incident Report for FY 2022 F. Accepted and Filed 4th Qtr. Work Plan for FY 2022 G. Approved Sole Source Vendor list for purchases made which exceed $100,000 annually. H. Approved the Santa Cruz Public Libraries Joint Powers Authority response to the findings and recommendations in the 2021-2022 Grand Jury report, “How a Community Center Became a Library: The Transformational Power of Measure S Funds,” and request the Chairperson to forward the responses to the Presiding Judge with a copy to the Grand Jury. I. Approved additional MOE revenues, adjusted sales tax projections, and expenditure additions to the FY 23 Library Operating Budget. J. Approved Closure for All Staff Training Day on Thursday, October 13, 2022 K. Accepted and filed Policies #307, #308, and #311.

Vote: Unan
2022-08-04 2022-014 None Approved Classification changes and the expenditure to the FY 23 Library Operating Budget.

Vote: Unan
2022-08-04 2022-015 None Approved the addition of 8.5 FTE Library Assistant II positions, and the reduction of the temporary budget for FY 23 and asked staff to return at the next meeting with a revised budget to see the overall impact.

Vote: Unan
2022-06-02 2022-010 None A. Approved the May 5, 2022 Board Meeting Minutes B. Approved Policy #109 Display of Commemorative Flags C. Approved the License Agreement between the County, Library and PG&E for a Community Resource Center at Felton Library D. Approved the Transfer of Unused Capital Funds totaling $324K from the Operating Budget to the Library’s Capital Funds Account E. Accepted and Amended the FY 22 Operating Budget to include a donation made from the Friends of SCPL in the amount of $18,257 for the Purchase of Furniture for the Branciforte Branch Library’s Children’s Room F. Accepted and Amended the FY 22 Operating Budget to include donations in Support of Library Services from the Friends of SCPL totaling $53,590 G. Approved the Transfer of the Remaining Funds in the Amount of $1,300 from Fund 960-Felton Library Replacement to Fund 951-Library Operating Budget.

Vote: Unan
2022-06-02 2022-011 None Adopted the Revised Annual Meeting Schedule for 2022.

Vote: Unan
2022-06-02 2022-012 None Adopted the FY 2023 Library Operating Budget.

Vote: Unan
2022-05-05 2022-006 2022-002 APPROVED CONSENT CALENDAR, Items 8 A – H. Pulled Items 8 I and J and moved to Item 9 A. Adopted Resolution No. 2022-002 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361. B. Approved the April 7, 2022 Board Meeting Minutes C. Accepted and Filed 3rd Qtr. Financial Report for FY 2021-2022 D. Accepted and Filed 3rd Qtr. Incident Report for FY 2021-2022 E. Accepted and Filed 3rd Qtr. Work Plan for FY 2021-2022 F. Accepted and Filed 3rd Qtr. Community Impact Measures for FY 2021-2022 G. Accepted and Filed Library Sales Tax Revenue Update for 3rd Qtr. FY 2021-2022 H. Accepted the Bachmanova Art Frame donation for placement at the Capitola Library from June 1, 2022, through August 31, 2022..

Vote: UNAN
2022-05-05 2022-007 None Moved to Display the Progressive Pride Flag through the month of June 2022 and ask the LAC (Library Advisory Commission) to evaluate the topic and return to the LJPA with a final policy by the end of the year..

Vote: UNAN
2022-05-05 2022-008 None Approved Policies #309 Gift Policy and Gift Agreement #310 Gift Policy – Works of Art #315 Meeting Room Policy #315 Meeting Room Policy – Addendum #403 Library Naming Policy Policy Renewal Schedule Policy #109 Commemorative Flag Policy to be taken back to LAC’s meeting on May 16th, 2022 for further discussion..

Vote: UNAN
2022-05-05 2022-009 None Accepted the Proposed FY 2022/2023 Joint Powers Authority (JPA) Budget and recommended placing the approval of the final budgets on the June 2022 JPA agenda..

Vote: UNAN
2022-04-07 2022-003 2022-001 A. RESULT: APPROVED CONSENT CALENDAR, Items 8 A – E. Pulled Item 8 F and moved to Item 9 A. Adopted Resolution No. 2022-001 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361. B. Approved the February 3, 2022 Board Meeting Minutes C. Accepted and Filed Branch Library Naming Rights Gift Agreements. D. Accepted and Amended the FY 21/22 Operating Budget to include the following grants awarded to the Santa Cruz Public Libraries: 1. Cultivating Racial Equity and Inclusion Grant: $5,000 2. Workforce Partnership Initiative Project Grant: $15,000 3. Book to Action Grant: $5,791 4. CA Library Services Act (CLSA) Distribution: $12,135 5. Lunch at the Libraries: $4,800 6. Boulder Creek High Speed Broadband: $8,362 E. Accepted and Amended the FY 21/22 Operating Budget to include donations in support of library services from the Friends of the Santa Cruz Libraries totaling $56,090. [.

Vote: UNAN
2022-04-07 2022-004 None Approved Revised Policy #108: Holiday Closure Policy adding the new Juneteenth holiday.

Vote: UNAN
2022-04-07 2022-005 None Approved the Lease Agreement between the County of Santa Cruz and the Santa Cruz Public Libraries for the Boulder Creek Library facility located at 13390 West Park Avenue, Boulder Creek..

Vote: UNAN
2022-02-03 2022-001 None Approved Consent Calendar A. Adopted Resolution No. 2021-003 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361. B. Approved the December 2, 2021 Board Meeting Minutes C. Accepted and Filed Recent Articles about SCPL D. Accepted and Filed 2nd Qtr. Community Impact Measures for FY 2021-2022 E. Accepted and Filed 2nd Qtr. Financial Report for FY 2021-2022 F. Accepted and Filed 2nd Qtr. Incident Report for FY 2021-2022 G. Accepted and Filed 2nd Qtr. Work Plan for FY 2021-2022 H. Accepted and Amended FY 21/22 Operating Budget to include the transfer of $57,200 from the Friends of the Santa Cruz Public Libraries for the purchase of mystery books from the Sulzner Trust I. Accepted and Filed Branch Library Naming Rights Agreements for the Branciforte and Garfield Park branches..

Vote: UNAN
2022-02-03 2022-002 None Elected the Calendar year 2022 Board Chair and Vice-Chair as the City of Scotts Valley and the County of Santa Cruz respectively.

Vote: UNAN
2021-12-02 2021-26 None APPROVED CONSENT CALENDAR, Items 10 A – J. A. Adopted Resolution No. 2021-003 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361. B. Approved the October 7, 2021 Board Meeting Minutes C. Accepted and Filed Recent Articles about SCPL D. Accepted and Filed 1st Qtr. Community Impact Measures for FY 2021-2022 E. Accepted and Filed 1st Qtr. Financial Report for FY 2021-2022 F. Accepted and Filed 1st Qtr. Incident Report for FY 2021-2022 G. Accepted and Filed 1st Qtr. Work Plan for FY 2021-2022 H. Accepted and Filed Library Sales Tax Revenue Update for 1st Qtr. FY 2020-2021 I. Approved updated review dates for Policies #101, 102 and 103 J. Approved and Amended the FY 21/22 Operating Budget NBS Correction $13,365; Innovation Lab Grant $ 5,000; E Rate Refund $ 118,757..

Vote: UNAN
2021-12-02 2021-27 None Approved the Resolution and authorized the Board Chairperson to execute the Agreement..

Vote: UNAN
2021-12-02 2021-28 None Adopted the Annual Meeting Schedule for 2022 to mirror the same schedule as adopted for the LFFA (as follows): February 3 at Capitola, April 7 and May 5 at Felton, June 2 and August 4 at Downtown, October 6 and December 1 at Scotts Valley..

Vote: UNAN
2021-12-02 2021-29 None Approved Revised Holiday Closure Policy # 108 to close on Christmas Eve and New Year’s Eve per Library Staff recommendation..

Vote: UNAN
2021-12-02 2021-30 None Approved the attached sublease agreement between the County of Santa Cruz and the Santa Cruz Public Libraries for the City-owned Capitola library facility located at 2005 Wharf Road, Capitola..

Vote: UNAN
2021-12-02 2021-31 None Approved and Amended the FY 21/22 Library Budget in the amount of $150.000..

Vote: UNAN

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