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Library Joint Powers Authority Motion Logs

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Motion Date Motion # Res. # Motion Description
2023-11-09 2023-13 None A. Approved the August 3, 2023 Board Meeting Minutes. B. Accepted and Filed Analysis of Patron Count Data from July through September 2023. C. Accepted and Filed 1st Qtr. Community Impact Measures for FY 23/24. D. Accepted and Filed 4th Qtr. Financial Report for FY 22/23. E. Accepted and Filed 1st Qtr. Incident Report for FY 23/24. F. Accepted and Filed 1st Qtr. Work Plan for FY 223/24. G. Approved 2024 Holiday Closure Schedule. H. Approved 2024 Annual Meeting Schedule. I. Accepted and Filed Library Sales Tax Revenue Update for 1st Qtr. FY 23/24. J. Accepted and Filed Remote Work Policy.

Vote: Unan
2023-11-09 2023-14 None Awarded a contract for Cost Benefit Analysis for Library Administrative Services to Matrix Consulting Group, LTD., San Mateo, California for a not-to-exceed amount of $100,000, in a form approved by the LJPA Legal Counsel and provide direction for funding the contract. The Professional Services Agreement is included as attachment..

Vote: Unan
2023-11-09 2023-15 None Elected Teri Black and Company LLC for the Director of Libraries executive recruitment..

Vote: Unan
2023-08-03 2023-11 None A. Approved the June 1, 2023 Board Meeting Minutes. B. Accepted and Filed Analysis of Patron Count Data from January through June 2023. C. Accepted and Filed 4th Qtr. Community Impact Measures for FY 2023. D. Accepted and Filed 4th Qtr. Incident Report for FY 2023. E. Accepted and Filed 4th Qtr. Work Plan for FY 2023. F. Accepted and Adopted Updated Policy #312, Statement of Commitment to Racial and Social Equity.

Vote: Unan
2023-08-03 2023-12 None Approved the attached lease agreements between the County of Santa Cruz and the Santa Cruz Public Libraries for the Live Oak Library facility located at 2380 Portola Drive in Santa Cruz and for the Scotts Valley Library facility located at 251 Kings Village Road in Scotts Valley..

Vote: Unan
2023-06-01 2023-08 None A. Approved the May 4, 2023 Board Meeting Minutes. B. Approved and amended the FY23 & FY24 Operating Budgets to include adjustments made to the annual request for funding from the Friends of the Santa Cruz Libraries. C. Accepted and amended the FY23 & FY24 Operating Budget to include grant funds awarded to the Friends of the Santa Cruz Public Library in the amount of $50,480 to fund the Recover and Thrive Library Initiative for enhancing learning for Santa Cruz Pre-K through Grade 12 students. D. Approved transfer of funds from the Friends of the Santa Cruz Library to the County of Santa Cruz for the Aptos Building Project in the amount of $394,000. E. Accepted and Filed Patron Count Statistics for January to April 2023. F. Approved the transfer of the Whalen Trust monies in the amount of $3,636.35 and amended the FY23 Operating Budget. This transfer will effectively close the Whalen Fund.

Vote: Unan
2023-06-01 2023-09 None Accepted and Authorized the Issuance of a Request for Proposal to research and recommend an administrative support model, along with associated costs..

Vote: Unan
2023-06-01 2023-10 None Adopted the FY 24 Library Operating Budget.

Vote: Unan
2023-05-04 2023-03 None A. Approved February 2, 2023 Board Meeting Minutes B. Accepted and Filed 3rd Qtr. Analysis of Patron Count Data C. Accepted and Filed 3rd Qtr. Community Impact Measures for FY 2023. D. Accepted and Filed 3rd Qtr. Incident Report for FY 2023 E. Accepted and Filed 3rd Qtr. Work Plan for FY 2023 F. Accepted and Amended the FY 23 Library Operating Budget to include funds awarded from the California Library Services Act offered through the Pacific Library Partnership in the amount of $13,998. G. Accepted and Amended the FY 23 Operating Budget to include donations in support of library services and spaces from the Friends of the Santa Cruz Libraries’ various Chapters totaling $10,362.12. H. Accepted and Amended the FY 23 Library Operating Budget to include payment from the County of Santa Cruz for the Library’s support with the In Home Supportive Services (IHSS) workshops, in the amount of $10,250. I. Approved Naming Rights Gift Agreements for Garfield Park Branch Library and Amended the FY 23 Library Operating Budget in the amount of $5,000. J. Amended the FY 23 Library Operating Budget to increase professional services for legal services in the amount of $60K. K. Accepted and Adopted updated Policy #360 Circulation. L. Accepted and Filed Library Sales Tax Revenue Update for 3rd Qtr. FY 2022-23..

Vote: Unan
2023-05-04 2023-04 None Reviewed and approved the FY 2024 Strategic Communications Plan..

Vote: Unan
2023-05-04 2023-05 None 1. Approved a 6 months pilot at the Capitola Branch Library at the cost of $10,000 to be added to the final FY24 Library Operating Budget. 2. Accepted the Proposed FY24 Library Operating Budget and to return with edits for the final approval of the Library Operating Budget..

Vote: Unan
2023-05-04 2023-06 None Rejected the liability claim of: Victoria Lawson..

Vote: Unan
2023-05-04 2023-07 None Approved an annual merit increase of 5% for the Library Director effective January 3, 2023..

Vote: Unan
2023-02-02 2023-01 2023-001 A. Resolution Re-authorizing the Library Joint Powers Authority to Continue Remote Teleconference Meetings Pursuant to Assembly Bill 361. Staff Recommendation: Adopt Resolution No. 2023-001 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361. B. Consider the November 10 and December 15, 2022 Board Meeting Minutes Staff Recommendation: Approve the November 10 and December 15, 2022 Board Meeting Minutes C. Analysis of Patron Count Data. 2nd Qtr. Report FY 2023 Staff Recommendation: Accept and File Analysis of Patron Count Data from October to December 2022 D. Community Impact Measures for 2nd Qtr. FY 2023 Staff Recommendation: Accept and File 2nd Qtr. Community Impact Measures for FY 2023 (p.26-32) E. Financial Report for 2nd Qtr. FY 2023 Staff Recommendation: Accept and File Financial Report for 2nd Qtr. FY 2023. F. Incident Report for 2nd Qtr. FY 2023 Staff Recommendation: Accept and File 2nd Qtr. Incident Report for FY 2023 G. Work Plan for 2nd Qtr. FY 2023 Staff Recommendation: Accept and File 2nd Qtr. Work Plan for FY 2023 H. Budget Adjustments for FSCPL Donation and Richardson Trust Staff Recommendation: 1). Accept and amend the FY 23 Operating Budget to include donations in support of library services from the Friends of the Santa Cruz Libraries totaling $125,000. 2). Accept and amend the FY 23 Operating Budget to include an increase in bequest funds from the Richardson Trust in support of library materials in the amount of $ $7,459. I. Budget Adjustment for Grant Funds Awarded Staff Recommendation: Accept and amend the FY 23 Operating Budget to include grant funds awarded from the California Library Connect Program offered through the California State Library in the amount of $114,625.17. J. Revenue Estimate for FY 2022-23 and FY 2023-24 Staff Recommendation: Approve the revised revenue estimate for Fiscal Year 2022-23 and preliminary revenue estimate for Fiscal Year 2023-24. K. Library “Electric Vehicle (EV)” Stations Staff Recommendation: Review and File L. Display Policy #305 Staff Recommendation: Adopt Policy #305 Display.

Vote: Unan
2023-02-02 2023-02 None Elect Chair and Vice Chair for 2023 - County of Santa Cruz and City of Capitola respectively..

Vote: Unan
2022-12-15 2022-020 2022-005 Adopted Resolution No. 2022-005 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361.

Vote: Unan
2022-12-15 2022-021 None Approved the award of the contract to Innovative, Chandler, Arizona, (LIB2311) for an amount not to exceed $254,351.78 over three years to furnish, install and maintain the Polaris Integrated Library System (ILS) beginning April 1, 2023, and ending March 31, 2026, with two, one-year options to extend with the same terms and conditions and authorize the Library Director to sign the contract approved by the City Attorney.

Vote: Unan
2022-11-10 2022-018 2022-004 RESULT: APPROVED CONSENT CALENDAR A. Adopted Resolution No. 2022-004 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361 B. Approved the August 4, 2022 Board Meeting Minutes C. Accepted and Filed 1st Qtr. Community Impact Measures for FY 2023 D. Accepted and Filed 1st Qtr. Financial Report for FY 2023 E. Accepted and Filed 1st Qtr. Incident Report for FY 2023 F. Accepted and Filed 1st Qtr. Work Plan for FY 2023 G. Approved and Filed the updated list of filers under the Library’s Conflict of Interest Code H. Accepted and Filed the Library Sales Tax Revenue Update 1st Qtr. for FY 2023 I. Accepted and Amended the FY 23 Operating Budget to include grant funds awarded from the Pacific Library Partnership in the amount of $12,000 and CA State Library in the amount of $20,000 to the Santa Cruz Public Libraries J. Accepted and Amended the FY 23 Operating Budget: a. …To remove the previously adopted transfer-out for future vehicle replacement savings in the amount of $54.999. b. …To include the transfer-in of funds in the amount of $28,500 from the Vehicle Replacement fund to help fund the two new vehicle replacement purchases. c. …To include two vehicle replacement purchases in the amount of $83,499..

Vote: Unan
2022-11-10 2022-019 None Approved 1. Library Closure Schedule for the remainder of 2022 2. Library Closure Schedule for the 2023 calendar year 3. Eliminate Policy #108 – Library Closure Policy.

Vote: Unan
2022-11-10 2022-016 None Adopted Annual Meeting Schedule for 2023..

Vote: Unan
2022-11-10 2022-017 None Accepted and Filed SenSource’s People Counting Statistics for 1st Qtr. FY 2023..

Vote: Unan
2022-08-04 2022-013 2022-003 A. Adopted Resolution No. 2022-003 Authorizing Continued Remote Teleconference Meetings pursuant to Assembly Bill 361 B. Approved the June 2, 2022 Board Meeting Minutes C. Accepted and Filed 4th Qtr. Community Impact Measures for FY 2022 D. Accepted and Filed 4th Qtr. Financial Report for FY 2022 E. Accepted and Filed 4th Qtr. Incident Report for FY 2022 F. Accepted and Filed 4th Qtr. Work Plan for FY 2022 G. Approved Sole Source Vendor list for purchases made which exceed $100,000 annually. H. Approved the Santa Cruz Public Libraries Joint Powers Authority response to the findings and recommendations in the 2021-2022 Grand Jury report, “How a Community Center Became a Library: The Transformational Power of Measure S Funds,” and request the Chairperson to forward the responses to the Presiding Judge with a copy to the Grand Jury. I. Approved additional MOE revenues, adjusted sales tax projections, and expenditure additions to the FY 23 Library Operating Budget. J. Approved Closure for All Staff Training Day on Thursday, October 13, 2022 K. Accepted and filed Policies #307, #308, and #311.

Vote: Unan
2022-08-04 2022-014 None Approved Classification changes and the expenditure to the FY 23 Library Operating Budget.

Vote: Unan
2022-08-04 2022-015 None Approved the addition of 8.5 FTE Library Assistant II positions, and the reduction of the temporary budget for FY 23 and asked staff to return at the next meeting with a revised budget to see the overall impact.

Vote: Unan
2022-06-02 2022-010 None A. Approved the May 5, 2022 Board Meeting Minutes B. Approved Policy #109 Display of Commemorative Flags C. Approved the License Agreement between the County, Library and PG&E for a Community Resource Center at Felton Library D. Approved the Transfer of Unused Capital Funds totaling $324K from the Operating Budget to the Library’s Capital Funds Account E. Accepted and Amended the FY 22 Operating Budget to include a donation made from the Friends of SCPL in the amount of $18,257 for the Purchase of Furniture for the Branciforte Branch Library’s Children’s Room F. Accepted and Amended the FY 22 Operating Budget to include donations in Support of Library Services from the Friends of SCPL totaling $53,590 G. Approved the Transfer of the Remaining Funds in the Amount of $1,300 from Fund 960-Felton Library Replacement to Fund 951-Library Operating Budget.

Vote: Unan

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