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| Motion Date | Motion # | Res. # | Motion Description |
|---|---|---|---|
| 2025-06-05 | 2025-04 | RESULT: APPROVED CONSENT CALENDAR
A. Approved the May 1, 2025 Board Meeting Minutes.
B. Approved the dissolution of Interlibrary Loan Policy #320 as a Board-approved.
policy and revise it to align with standard procedures for library services.
C. Approved the Updated Conflict of Interest Policy #103.
D. Approved the Contract for Library Print Materials.
E. The State of America’s Libraries- Information Only.
F. Authorized the Director of Libraries to enter into an agreement with the Santa Cruz
County Office of Response, Recovery and Resilience for the Use of Designated
Library Branches During Extreme Events.
G. Accepted and Filed the Library Sales Tax Revenue Update.
MOVER: Nicole Coburn
SECONDER: Michelle Templeton
AYES: Coburn, Templeton, Goldstein and LaGoe. Vote: Unan |
|
| 2025-06-05 | 2025-05 | RESULT: APPROVED the Child Protection Policy.
MOVER: Jamie Goldstein
SECONDER: Nicole Coburn
AYES: Goldstein, Coburn, Templeton, and LaGoe. Vote: Unan |
|
| 2025-06-05 | 2025-06 | RESULT: APPROVED the Adjusted Weekly Friday Schedule at Branches.
MOVER: Michelle Templeton
SECONDER: Jamie Goldstein
AYES: Templeton, Goldstein, Coburn and LaGoe. Vote: Unan |
|
| 2025-06-05 | 2025-07 | RESULT: APPROVED the FY 26 Library Operating Budget with specifications:
• Adopt the following Service Options:
o Option A: Additional Branch & Outreach Hours
A1) Expanded Open Hours for Aptos, Capitola, Felton and Scotts Valley
A2) Increase Outreach Programs/Services
o Option B: Additional One-Time Monies to Support Digital Materials
• Report back to the LJPA before FY2027 with data on the impact of the new
Outreach and Open Hours pilots.
• Look at what needs to be done in order to balance the budget for FY2028.
MOVER: Jamie Goldstein
SECONDER: Nicole Coburn
AYES: Goldstein, Coburn, Templeton, and LaGoe. Vote: Unan |
|
| 2025-05-01 | 2025-03 | RESULT: APPROVED CONSETN CALENDAR
A. Approved the February 6, 2025 Board meeting minutes.
B. Accepted and filed the 3rd Qtr. Analysis of Patron Count Data.
C. Accepted and filed the 3rd Qtr. Community Impact Measures.
D. Accepted and filed the 3rd Qtr. Incident Report.
E. Accepted and filed the 3rd Qtr. Work Plan.
F. Accepted and filed the Financial Dashboard Report for December 2024.
G. Accepted and filed Financial Statements and Independent Auditors’ Report for FY 24.
H. Approved the reclassification of two vacant positions and the addition of a third position using savings from three vacant positions in FY 25.
I. Amended the FY 25 Library Operating Budget to include costs associated with janitorial services for the Live Oak Library Annex building in the amount of $13,200.
J. Amended the FY 25 Library Operating Budget to include funds from the Dorothy A. Hale Trust in the amount of $15,000. Vote: Unan |
|
| 2025-02-06 | 2025-01 | None | RESULT: APPROVED CONSENT CALENDAR
A. Approved the October 31 and December 9, 2024 Board Meeting Minutes.
B. Accepted and Filed 2nd Qtr. Analysis of Patron Count Data for FY 24/25.
C. Accepted and Filed 2nd Qtr. Community Impact Measures for FY 24/25.
D. Accepted and Filed 2nd Qtr. Incident Report for FY 24/25.
E. Accepted and Filed 2nd Qtr. Workplan staff report for FY 24/25 (postponed until new Assistant Director has been hired).
F. CA State Library Foundation Bulletin Publication – informational only.
G. Approved Revised Policy #303 Confidentiality of Library Records and Patron Data.
H. Libraries and Well-Being. Informational only.
I. Adopted the corrected Holiday Closure Schedule for 2025.
J. 1) Reviewed the City’s Classification and Compensation Plans for the FY 2025 budget personnel complement by implementing approved compensation adjustments and position changes which affect the Library; and
2) Adopted a budget adjustment amending the FY 25 budget in the amount of $80,927.81 to fund compensation increases related to the 2021 Compensation Study.. Vote: Unan |
| 2025-02-06 | 2025-02 | None | Elected the Calendar year 2025 Board Chair and Vice Chair as the City of Santa Cruz and the City of Scotts Valley respectively.. Vote: Unan |
| 2024-12-09 | 2024-16 | None | Received the final report on the Costs Benefit Analysis for the Library Administrative Services project.. Vote: Unan |
| 2024-10-31 | 2024-14 | None | Consent Calendar
A. Approved the August 1, 2024 Board Meeting Minutes
B. Accepted and Filed Analysis of Patron Count Data from July to September 2024
C. Accepted and Filed Financial Report for 4th Qtr. FY 2023-2024.
D. Accepted and Filed 1st Qtr. Community Impact Measures for FY 24/25
E. Accepted and Filed 1st Qtr. Incident Report for FY 24/25
F. Accepted and Filed 1st Qtr. Work Plan for FY 24/25
G. Approved the attached lease agreement between the County of Santa Cruz and the Santa Cruz Public Libraries for the Aptos Library facility located at 7695 Soquel Drive, Aptos.
H. Adopted Holiday Closure Schedule 2025
I. Adopted Annual Meeting Schedule 2025
J. Approved the transfer of funds from the FY 25 operating budget to the Downtown Library Opening Day collection project in the amount of $159,335.
K. Approved and amended the FY 25 library operating budget accepting the E-rate revenue in the amount of $93,065.65 and budgeting these funds for use in the library’s technology division.. Vote: UNAN |
| 2024-10-31 | 2024-15 | None | Adopted the revised Collection Development Policy # with the following amendment: forms will only be accepted from SCPL cardholders who are residents of Santa Cruz County or who can provide proof of current, regular employment in Santa Cruz County.. Vote: UNAN |
| 2024-06-06 | 2024-12 | 2024-01 | Adopted Resolution #2024-01 and authorized the Board Chairperson to execute the Employment Agreement for the Director of Libraries.. Vote: Unan |
| 2024-06-06 | 2024-11 | None | Consent Calendar
A. Approved the March 2, 2024 Board Meeting Minutes
B. Accepted and Filed Financial Report for 3rd Qtr. FY 2023-2024.
C. Endorsed the MOU between the City of Santa Cruz and the Library
D. Reviewed and Filed the plan for Summer Reading 2024 (p.60-63)
E. Approved FY 24 Budget Adjustment to set aside funds in the amount of $142,426 for the future Downtown Library Branch.. Vote: Unan |
| 2024-06-06 | 2024-10 | None | Endorsed the Live Oak Annex MOU with the County of Santa Cruz Department of Parks, Open Space, and Cultural Services (County Parks).. Vote: Unan |
| 2024-06-06 | 2024-13 | None | Approved the Final FY 25 Library Operating Budget.. Vote: Unan |
| 2024-05-02 | 2024-05 | None | A. Approved the February 8, 2024 Board Meeting Minutes.
B. Accepted and Filed Analysis of Patron Count Data from January through March 2024.
C. Accepted and Filed 3rd Qtr. Community Impact Measures for FY 23/24.
D. Accepted and Filed 3rd Qtr. Incident Report for FY 23/24.
E. Accepted and Filed 3rd Qtr. Work Plan for FY 223/24.
F. Accepted and Filed Library Sales Tax Revenue Update 3rd Qtr. for FY 2023-24.
G. Authorized the Interim Library Director to fly the Pride Flag at Library locations throughout the month of June to commemorate Pride Month.
H. Reviewed and accepted prepared Library Audit – Annual Financial Report for FY 2022
I. Reviewed and accepted prepared Library Audit – Annual Financial Report for FY 2023. Vote: Unan |
| 2024-05-02 | 2024-06 | None | Endorsed the Library’s Code of Conduct and Administrative Suspension Policy.. Vote: Unan |
| 2024-05-02 | 2024-07 | None | Accepted staff recommendation to return Capitola Service Hours to six days of service beginning on August 5, 2024 and to explore the concept of the County library fund to make an additional contribution to maintain Capitola and Felton Branches offering Sunday hours.. Vote: Unan |
| 2024-05-02 | 2024-08 | None | Approved the Final FY 25 Library Operating Budget.. Vote: Unan |
| 2024-05-02 | 2024-09 | None | Adopted the Resolution and authorized the Board
Chairperson to execute the Employment Agreement for the Director of Libraries.. Vote: Unan |
| 2024-02-08 | 2024-01 | None | A. Approved the November 9, 2023 Board Meeting Minutes.
B. Accepted and Filed Analysis of Patron Count Data from October through December 2023.
C. Accepted and Filed 2nd Qtr. Community Impact Measures for FY 23/24.
D. Accepted and Filed 2nd Qtr. Financial Report for FY 22/23.
E. Accepted and Filed 2nd Qtr. Incident Report for FY 23/24.
F. Accepted and Filed 2nd Qtr. Work Plan for FY 223/24.
G. Accepted and Filed Annual Financial Report for the FY ended June 30, 2022.
H. Accepted and Amended the FY 24 Library Operating Budget to include a reimbursement from the County of Santa Cruz for the replacement of the Live Oak Library gutter replacement in the amount of $55,480.66.
I. Approved transfer of funds from the Friends of the Santa Cruz Public Libraries to the City of Santa Cruz for the Garfield Park and Branciforte Building Projects in the amount of $462,663.
K. Ended the practice of hybrid meetings for the LJPB meetings and moved to in
person meetings with the live streaming and recorded options. Vote: Unan |
| 2024-02-08 | 2024-02 | none | Nominated the Calendar year 2024 Board Chair and Vice Chair as the City of Capitola and the City of Santa Cruz respectively. Vote: Unan |
| 2024-02-08 | 2024-03 | None | For each jurisdiction to appoint someone within their jurisdiction to be responsible for updating LAC information on their jurisdiction’s webpage to include how potential members can apply for a vacancy and the process for filling the vacancy with the addition that the LAC clerk notifies the jurisdictions 3 months ahead of a pending vacancy, or as soon as possible in case an unexpected vacancy occurs. Vote: Unan |
| 2024-02-08 | 2024-04 | None | Adopted the timeline provided and the actions required for it, in order to complete the cost benefit analysis of administrative services for the Library with those schedules to be moved up which may require a special meeting. Vote: Unan |
| 2023-11-09 | 2023-13 | None | A. Approved the August 3, 2023 Board Meeting Minutes.
B. Accepted and Filed Analysis of Patron Count Data from July through September 2023.
C. Accepted and Filed 1st Qtr. Community Impact Measures for FY 23/24.
D. Accepted and Filed 4th Qtr. Financial Report for FY 22/23.
E. Accepted and Filed 1st Qtr. Incident Report for FY 23/24.
F. Accepted and Filed 1st Qtr. Work Plan for FY 223/24.
G. Approved 2024 Holiday Closure Schedule.
H. Approved 2024 Annual Meeting Schedule.
I. Accepted and Filed Library Sales Tax Revenue Update for 1st Qtr. FY 23/24.
J. Accepted and Filed Remote Work Policy. Vote: Unan |
| 2023-11-09 | 2023-14 | None | Awarded a contract for Cost Benefit Analysis for Library Administrative Services to Matrix Consulting Group, LTD., San Mateo, California for a not-to-exceed amount of $100,000, in a form approved by the LJPA Legal Counsel and provide direction for funding the contract. The Professional Services Agreement is included as attachment.. Vote: Unan |
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