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| Motion Date | Motion # | Res. # | Motion Description |
|---|---|---|---|
| 2021-08-05 | 2021-20 | None | Approved the Forgiveness of Debt Currently on File with the Library’s Debt Collection Agency. Vote: UNAN |
| 2021-07-06 | 2021-15 | None | Approved Library Director Recruitment Services Agreement in the amount of $19,000.. Vote: UNAN |
| 2021-07-06 | 2021-16 | None | Appointed Eric Howard, Assistant Library Director, to serve as Interim Library Director effective August 3, 2021. Vote: UNAN |
| 2021-06-03 | 2021-13 | None | APPROVED CONSENT CALENDAR
A. Approved the May 6, 2021 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL
C. Approved the Recommended Budget Adjustment for Sales Tax Revenue and Library Materials Expenditure Budgets
D. Approved the Transfer of Unused Capital Funds, $50K, from the Operating Budget to the Library’s Capital Funds Account. Vote: UNAN |
| 2021-06-03 | 2021-14 | None | Adopted the Proposed FY2021-2022 Joint Powers Authority (JPA) Budget as presented with two additional directions: 1. that staff report back at the next meeting with the reconciliation of the fund balance and 2. that the Management Analyst position will not be filled until a new Interim Director has been appointed.. Vote: UNAN |
| 2021-05-06 | 2021-09 | None | A. Approved the March 4, 2021 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL
C. Accepted and Filed 3rd Qtr. Community Impact Measures for FY 2020-2021
D. Accepted and Filed 3rd Qtr. Financial Report for FY 2020-2021
E. Accepted and Filed 3rd Qtr. Incident Report for FY 2020-2021
F. Accepted and Filed 3rd Qtr. Work Plan for FY 2020-2021
G. Accepted and Filed Library Sales Tax Revenue Update for 3rd Qtr. FY 2020-2021
H. Accepted and Filed Letter from Anna Esho
I. Approved Sole Source Vendor List for Purchases Made which Exceed $100,000 annually. Vote: UNAN |
| 2021-05-06 | 2021-10 | None | Reviewed and endorsed the Plan for a Phased Reopening. Vote: UNAN |
| 2021-05-06 | 2021-11 | None | 1. Authorized the end of the furlough as of May 14 consistent with the City of Santa Cruz’ Council recommendation.
2. Reinstated the resources to fund the frozen positions.
3. Restored the temporary On-call Aide pool and will make the necessary Budget adjustment to authorize the expenditures for this year if needed.
4. Instructed Staff to commence hiring, orientation and training immediately.
5. Appointed the County and Board member Goldstein to serve on a Subcommittee.
6. Made a one-time appropriation of $30,000 to provide analytical support for that Committee.
7. The Subcommittee would meet as needed and come back with recommendations no later than March 2022 for FY 22/23.. Vote: UNAN |
| 2021-05-06 | 2021-12 | None | Accepted the Proposed 2021-2022 Joint Powers Authority (JPA) Budget and recommended placing the approval of the final budgets on the June 2021 JPA agenda. Vote: UNAN |
| 2021-03-04 | 2021-05 | none | A. Approved the February 4, 2021 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL
C. Reviewed and Accepted Prepared Library Audit – Annual Financial Report for FY2020. Vote: Unan |
| 2021-03-04 | 2021-06 | none | 1. To authorize the Library Director, for purposes of budgeting, to plan for a 1- year MOE Agreement Extension with an increase of $320,000, knowing that there are parallel processes to seek approvals through all Councils and the Board of Supervisors.
To direct staff to work with the Chair and Board members to come up with a scope and process to develop the successor 5-year MOE Agreement and for that process to be completed by December 2021.
2. To authorize staff to develop budget proposals to strategically reduce the size of library fund balance to $500,000, bringing it down by $1.5 million.
3. To approve the current budget estimate for City of Santa Cruz overhead services inflated by 5% as per prior years.
4. To direct staff to review and return to the Board with a facilities capital set-aside budget recommendation that is an increase from the current $100,000 but not as high as $400,000, and also to consider the use of the fund balance to help fund the facilities master fund.
To direct staff to develop a plan to address agreements for the ongoing capital maintenance for all branches.
5. Direct staff to work with finance support of the City of Santa Cruz to really understand the numbers of the fund balance cycle.. Vote: Unan |
| 2021-03-04 | 2021-07 | None | A. Approved the February 4, 2021 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL
C. Reviewed and Accepted Prepared Library Audit – Annual Financial Report for FY2020. Vote: UNAN |
| 2021-03-04 | 2021-08 | None | 1. To authorize the Library Director, for purposes of budgeting, to plan for a 1- year MOE Agreement Extension with an increase of $320,000, knowing that there are parallel processes to seek approvals through all Councils and the Board of Supervisors.
To direct staff to work with the Chair and Board members to come up with a scope and process to develop the successor 5-year MOE Agreement and for that process to be completed by December 2021.
2. To authorize staff to develop budget proposals to strategically reduce the size of library fund balance to $500,000, bringing it down by $1.5 million.
3. To approve the current budget estimate for City of Santa Cruz overhead services inflated by 5% as per prior years.
4. To direct staff to review and return to the Board with a facilities capital set-aside budget recommendation that is an increase from the current $100,000 but not as high as $400,000, and also to consider the use of the fund balance to help fund the facilities master fund.
To direct staff to develop a plan to address agreements for the ongoing capital maintenance for all branches.
5. Direct staff to work with finance support of the City of Santa Cruz to really understand the numbers of the fund balance cycle.. Vote: UNAN |
| 2021-02-04 | 2021-01 | none | A. Approved the December 3, 2020 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL
C. Accepted and Filed 2nd Qtr. Community Impact Measures for FY 2020-2021
D. Accepted and Filed 2nd Qtr. Financial Report for FY 2020-2021
E. Accepted and Filed 2nd Qtr. Incident Report for FY 2020-2021
F. Accepted and Filed 2nd Qtr. Work Plan for FY 2020-2021. Vote: Unan |
| 2021-02-04 | 2021-02 | none | Elected the Calendar year 2021 Board Chair and Vice-Chair as the City of Santa Cruz and the City of Scotts Valley respectively.. Vote: Unan |
| 2021-02-04 | 2021-03 | none | APPROVED LIBRARY OPERATIONAL RECOMMENDATIONS UNDER COVID-19 AS OUTLINED IN THE STAFF REPORT AND PRESENTATION.. Vote: Unan |
| 2021-02-04 | 2021-04 | none | REVIEWED AND ENDORSED LIBRARY FY 2022 BUDGET PLANNING ISSUES.. Vote: Unan |
| 2020-12-03 | 2020-20 | none | A. Approved the October 1, 2020 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL
C. Accepted and Filed 1st Qtr. Community Impact Measures for FY 2020-2021
D. Accepted and Filed 1st Qtr. Financial Report for FY 2020-2021
E. Accepted and Filed 1st Qtr. Incident Report for FY 2020-2021
F. Accepted and Filed 1st Qtr. Work Plan for FY 2020-2021
G. Accepted and Filed Letter of Support
H. Accepted and Filed Library Sales Tax Revenue Update for 1st Qtr. FY 2020-2021. Vote: Unan |
| 2020-12-03 | 2020-21 | none | APPROVED LIBRARY OPERATIONAL RECOMMENDATIONS UNDER COVID-19.. Vote: Unan |
| 2020-10-01 | 2020-18 | none | A. Approved the August 6, 2020 Board Meeting Minutes;
B. Accepted and Filed Recent Articles about SCPL;
C. Approved Holiday Closure Schedule for 2020, which is different than the Holiday Policy #108 adopted in 2019;
D. Approved $50.000 from the Friends of the Libraries for Solar Panels for the Capitola Branch Library.. Vote: Unan |
| 2020-10-01 | 2020-19 | none | APPROVED LIBRARY OPERATIONAL RECOMMENDATIONS UNDER COVID-19.. Vote: Unan |
| 2020-08-06 | 2020-17 | none | A. Approved June 4, 2020 Board Meeting Minutes;
B. Accepted and Filed Recent Articles about SCPL;
C. Accepted and Filed Community Impact Measures for 4th Qtr. 2019-2020;
D. Accepted and Filed Year-End Financial Report for FY 2019-2020;
E. Accepted and Filed Incident Report for 4th Qtr. 2019-2020;
F. Accepted and Filed Work Plan for 4th Qtr. 2019-2020;
G. Accepted and Filed Library Sales Tax Revenue Update for 4th Qtr. FY 2019-20;
H. Approve and amend the FY 2019-2020 operating budget to transfer monies from operating budget to capital outlay fund totaling $70,000;
I. Approved a $100,000 Friends of the Libraries grant made payable to Santa Cruz County for the La Selva Beach Branch Library building project;
J. 1) Approved grant funds from the Monterey Peninsula Foundation in the amount of $300,000. 2) Approved $100,000 of the above grant funds for the Boulder Creek Library Branch building project. 3) Approved additional funds from the Friends of the Santa Cruz Libraries in the amount of $75,000 to be used for the Boulder Creek Branch Library building project;
K. Reviewed and Accepted Library Audit – Annual Financial Report.. Vote: Unan |
| 2020-06-04 | 2020-13 | none | A. Approved May 7, 2020 Board Meeting Minutes
B. Accepted and Filed Recent Articles about SCPL.. Vote: Unan |
| 2020-06-04 | 2020-14 | none | 1. Approved the FY 20/21 budget with $3.8 million in spending reductions and strategic use of the reserve.
2. Directed staff to closely monitor the impacts associated with COVID-19 Shelter in Place Order of the Santa Cruz Public Libraries and budget and provided financial updates at each Library Joint Powers Board meeting during FY 20/21 with the additional direction to achieve larger savings in the non-personnel expenditures category than the posted target of $150,000.. Vote: Unan |
| 2020-06-04 | 2020-15 | none | Approved Public Service Hours Strategy - Items #1, 2 and 4. Defer item #3.
1. Empower the Library Director to determine branch hours through FY 2021.
2. Empower the Library Director to schedule the opening and closure of branches for remodeling in order to maximize public service hours while the Library system manages this period of limited staffing.
4. Request staff to update the Joint Powers Board in advance at each meeting on projected changes to the current schedule.. Vote: Unan |
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