Library Services - Meeting Rooms


 

Meeting rooms are available at several branch libraries. Boulder Creek also has an amphitheater. Nonprofit groups whose meetings are free and open to the public are eligible to use the meeting rooms. The cost is $25.00 per hour or any part thereof. See the specific branch page for more details and for contact information.

See also Access to Branch Libraries and Library Programs.

Aptos Meeting Room
Watch the Aptos video  
Boulder Creek Meeting Room
Watch the Boulder Creek video  
Downtown Meeting Room
Watch the Downtown video  
Scotts Valley Meeting Room
Watch the Scotts Valley video  

Reserving a Meeting Room:

Watch the reservation video

  1. The charge for use is $25.00 per hour or any part thereof. All charges are payable within five working days of the date reservation is made. Reservations are not confirmed until full payment is received. A receipt for payment is your confirmation of booking.
  2. The Library reserves the right to cancel a reservation due to circumstances beyond its control – for example construction projects or community emergencies. The Library will notify the group of the reservation cancellation as soon as possible.
  3. Use fees are refundable with 30 days' notice only and are payable by check from the City of Santa Cruz Finance Department. Refunds must be requested; they are not issued automatically unless the Library has cancelled the meeting.
  4. Each branch will develop procedures for room rental including the issuing and return of keys. Procedures will be approved by the Library Director or her designee.
  5. Keys will not be duplicated.
  6. The cost of replacing lost keys and/or changing locks if deemed necessary will be borne by the individual or organization renting the room.
  7. A copy of applicable policies and procedures will be provided. You will be asked to sign the following: Podium Checklist (pdf), Meeting Room Release Form (pdf), and Technology Use Agreement (pdf).

Care and use of the Meeting Room:

Watch the media setup video

  1. If refreshments are to be served, the Library should be informed at the time the reservation is made. Alcoholic beverages may be served only with special permission; this is secured using procedures outlined in the Alcohol Beverages policy.
  2. Users are responsible for cleaning up and for any damage to Library property or the facility. Repair or cleaning costs may be assessed if damage occurs.
  3. No food or other items may be left or stored in the meeting room or Kitchen.
  4. Trash and recyclables that do not fit into the provided receptacles must be removed by the user. The Library may assess charges for damage or cleaning.
  5. The Library assumes no responsibility for personal belongings.
  6. Kitchenettes are available for use at the Downtown and Scotts Valley branches. Use of these facilities requires an additional fee of $15.00.
  7. Projectors are available for use with a personal laptop for $15.00. If staff assistance is needed to operate equipment the minimum charge is $25.00 and $25.00 per hour after the first hour.
  8. The baby grand piano at the Downtown Library is available for use for $20 per reservation with the funds designated for a Piano Maintenance Fund.
  9. Renters must bring own supplies such as flip charts, markers, etc.
  10. Please review the following PDF documents: Meeting Room Technology Instructions, Podium Equipment Checklist, and AppleTV Instructions.

Branch Specifics (as of October 1, 2013)

Groups must return any space to the condition to which they found it. Please refer to specific arrangement as posted in room. Availability of specific items is subject to change. See above for prices, where applicable.

Aptos:

  • Seating for 35
  • (6) 6 foot folding tables
  • Sink with cold water only
  • Ceiling mounted screen
  • 4 foot by 6 foot blackboard/bulletin board
  • 3 foot by 4 foot blackboard/bulletin board

Boulder Creek:

  • Seating for 34
  • Small wet bar
  • Wall mounted screen with wireless Apple TV and PC access (coming soon)
  • (5) 2.5 foot by 6 foot tables

Downtown:

  • Seating for 63
  • Kitchenette with stove and sink
  • Wall mounted screen with wireless Apple TV and PC access
  • Podium
  • Chalkboard
  • White board/flip chart
  • Baby grand piano
  • (10) 2.5 foot by 6 foot tables

Scotts Valley:

  • Seating for 72
  • Kitchenette with oven, refrigerator and sink
  • 9 screen media wall with dvd player and internet access (blu-ray and wireless access coming soon)
  • Podium
  • (6) 3 foot by 5 foot wired tables that can be joined together
  • (5) 2.5 foot by 6 foot tables
  • White board/flip chart

See Related Library Policy  View Library Policy related to this service

Available at these branch libraries:

Last updated by teeterj on July 22, 2014

You Can Do That @ the Library?!

Polish Your Resume

Not only do we have plenty of books on how to write a resume, we also have word processing available for adults at many of our branch libraries. See our "Services" section for a current list.


See our Calendar, Online Catalog or Branch pages for more details and contact information.