Office Manager/Bookkeeper

Doctors Council SEIU

Doctors Council SEIU is the nation’s oldest and largest union for physicians and dentists.  Doctors Council is affiliated with SEIU.  We represent doctors who work in public and private facilities.  Doctors Council SEIU’s long and rich history of advocating for union doctors was added to in recent years with organizing victories that led to many new first contracts.  With the successful conclusion of these contracts, we are now a union that is approximately half public sector and half private sector.  Our increased membership gives us greater strength to work together for our goals.  Doctors Council SEIU is also affiliated with the National Doctors Alliance (NDA), SEIU, whereby we represent doctors throughout the United States. 

Our national office is located in Manhattan, in the heart of New York City.  To learn more about us, please visit our website at http://www.doctorscouncil.com

POSITION AVAILABLE:

Office Manager/Bookkeeper:

You will be responsible for ensuring that office administrative functions are met and running smoothly.  This includes ensuring that supplies are ordered timely, that staff needs are met and other duties as assigned. 

You will also be responsible for bookkeeping, including inputting and paying bills, tracking dues and COPE (Committee on Political Education) payments, and all aspects of our finances, as well as coordinating with banks and keeping all financial records current.  

In addition, you will also be proactive in providing administrative support to staff, with the ability to identify and anticipate needs and where self direction is expected in an environment that is fast paced and deadline driven.

• Must be extremely well organized with high attention to detail and work well in a collaborative team-based environment.

• Be able to multitask, problem solve and manage multiple priorities.

• Experience coordinating staff travel arrangements, union membership meetings, special events and managing agendas and materials for meetings.

• Strong internet research skills with knowledge of various social media and digital platforms such as Facebook, Twitter, YouTube and Tumblr.

• Advanced proficiency in MS Office Suite to accomplish the following duties:

1.  Understanding of Access database structure to run reports and queries for lists and reports based on  specific criteria.

2.  Input, search and maintain member information in Access database (DB).

3.  Import/ maintain emails in Outlook and create distribution lists.

4.  Utilization of mail merge to create form letters, labels, envelopes, etc.

5.  Ability to create\ format Excel spreadsheets with complex calculations utilizing features such as
     conditional formatting, pivot table, scenarios, text to column, etc.

6.  Proficient in creating\ editing PowerPoint presentations.

• Ability to maintain website

• Responsibilities include office support such as but not limited to answering phones, copying, faxes, sorting mail, assisting in mailings and other duties as assigned

• Be able to keep track of and order supplies.

Qualifications and Experience:

Minimum of ten (10) years accounting/bookkeeping experience, preferably working with unions, and a bachelor's/college degree or higher degree.  Proficiency and experience in Quicken and other accounting software, as well as Excel and Microsoft Word is required.  Must have the ability to communicate well in writing and orally and to complete assigned tasks in a timely manner.  This position requires an individual who is well organized, self motivated, detail-oriented, willing to learn and able to work and produce in a team environment. 

You must be a self-starter with the ability to work with supervision.  Normal hours are Monday to Friday 9:00 AM to 6:00 PM with occasional night time and weekend work. 

Salary and benefits: Salary depends on experience.  Excellent full benefit package includes 100% employer paid self and dependent medical and dental, as well as 100% employer paid defined benefit pension plan.

To apply, please send a cover letter indicating why you want to work for Doctors Council SEIU, stating your interest and qualifications, a detailed resume with salary history, along with three (3) professional references and their addresses and telephone numbers to:

Kevin Collins
Chief of Staff
Doctors Council SEIU
50 Broadway, 11th Floor, Suite 1101
New York, NY 10004

Facsimile (212) 481-4137
e-mail:  kcollins@doctorscouncil.com