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Motion DateMotion #Res. #Motion DescriptionMotion Vote
Feb. 2, 2017 2017-06 (None) Approved Consent Items 10.A., 10.B.,10.C., 10.D., 10.E., and 10.F. A. Approved Minutes of January 12, 2017 B. Received Quarterly Narrative Report for 2nd Qtr. 2016 C. Received Quarterly Performance Measures for 2nd Qtr. 2016 D. Received Financial Report for 2nd Qtr. 2016 E. Received Security Incidents Log for 2nd Qtr. 2016 F. Received Articles about Santa Cruz Public Libraries. UNAN
Jan. 12, 2017 2017-01 (None) Approved Consent Items 10. A., 10. B. and 10 C: A. Approved Minutes of December 1, 2016. B. Approved Articles about Santa Cruz Public Libraries C. Received Financial Snapshot for November 2016. UNAN
Jan. 12, 2017 2017-02 (None) Elected the Calendar Year 2017 Board Chair and Vice Chair as the City of Santa Cruz and City of Scotts Valley Respectively. UNAN
Jan. 12, 2017 2017-03 (None) Approved Strategic Plan (p.28) and Requested Ongoing Updates Based on Work Plan. UNAN
Jan. 12, 2017 2017-04 (None) Approved to Expand the Next Meeting to a Work Session and a) Requested a 5 Year Budget Projection Based on the Staffing and Other Costs That Are Currently Incurred. b) Requested a Forecast of Potential Library Branch Expansion Needs and How to Anticipate Additional Hours During Branch Closures. UNAN
Jan. 12, 2017 2017-05 (None) Approved the Continuation of Item 11. D Naming Policy at a Future Meeting. UNAN
Dec. 1, 2016 2016-30 (none) Approved Consent Calendar: A. Approved Minutes of September 1, and November 3, 2016 meeting. B. Received Monthly Narrative Report for October 2016. C. Received Monthly Performance Measures for October 2016. D. Received Financial Snapshot for July – September 2016. E. Received Articles about Santa Cruz Public Libraries F. Received Security Incidents Log from September 20th 2016 through October 20th, 2016 UNAN
Dec. 1, 2016 2016-31 (none) APPROVED THE FOLLOWING STAFF CHANGES: CREATION OF 3 REGIONAL MANAGER/LIBRARIAN III’S AND THE ASSISTANT DIRECTOR POSITION. DELETION OF MANAGER OF SYSTEM SERVICES/SUPPORT, PROGRAMS DIVISION MANAGER, ON SITE SERVICES MANAGER AND ONE LIBRARIAN II POSITION. UNAN
Nov. 3, 2016 2016-27 (none) A. Pulled Minutes of September 1, 2016 meeting. B. Received Monthly Narrative Report for August and September 2016. C.Received Monthly Performance Measures for August and September 2016. D.Received Patron Written Comments E. Received Security Incidents Log from July 21st through August 20th and August 21st through September 20th 2016. F. Approved Holiday Closure Schedule for 2016 for the Library. G.Approved Board Meeting Schedule 2017. H.Approved FY17 Budget Adjustment Adding Comcast and AT&T Operating Costs. APPROVED CONSENT ITEMS 10.B., 10.C., 10.D., 10.E, 10F., 10G. and 10 H. AND REQUESTED UPDATE ON ITEM E. SECURITY INCIDENTS SITUATION AT A FUTURE MEETING AND CONTINUE ITEM 10 A. AT THE NEXT MEETING UNAN
Nov. 3, 2016 2016-28 (none) APPROVED “SUPPORT SERVICES AGREEMENT” BETWEEN THE LJPA AND CITY OF S.C. UNAN
Nov. 3, 2016 2016-29 (none) APPROVED CHANGE OF SCHEDULED TIME AND LOCATION FROM 6:00 PM IN BOULDER CREEK TO 9:00 AM AT THE DOWNTOWN BRANCH LIBRARY. UNAN
Sept. 1, 2016 2016-22 (none) A. Approved Minutes of June 2, and July 28, 2016 meeting. B. Received Monthly Narrative Report for June and July 2016. C. Received Monthly Performance Measures for May, June, July and Year End 2016. D. Received Articles about Santa Cruz Public Libraries. E. Received Security Incidents Log from May 21st through June 20th and June 21st through July 20th. UNAN
Sept. 1, 2016 2016-23 (none) That the Board CONTINUE ITEM 10.A.II, THE ADMINISTRATIVE AGREEMENT, TO THE NEXT MEETING UNAN
Sept. 1, 2016 2016-24 (none) APPROVED THE CREATION OF A NEW CAPITAL STABILIZATION ARRANGEMENT (I.E. CAPITAL RESERVE) FOR FY 2016-2017 AND REDUCE FROM TWO-MONTHS TO 15% THE SYSTEM WIDE STABILIZATION ARRANGEMENT (I.E. RESERVE) WITH THE ADDED LANGUAGE THAT IN ORDER TO SPEND THE RESERVES THE TRANSFER FROM THE RESERVE FUND TO THE OPERATING BUDGET IS REQUIRED. UNAN
Sept. 1, 2016 2016-25 (none) ADOPTED PROPOSED 2016-2017 FY BUDGET ADJUSTING THE ONE TIME REVENUE LINE ITEM FOR THE LFFA REIMBURSEMENT TO REFLECT THE EXACT NUMBERS FOR THE REIMBURSEMENT OF THE ELECTION MOVING THAT REVENUE TO THE FY 15/16 BUDGET IN THE AMOUNT OF $229,020 WITH THE RESIDUAL AMOUNT $94,000 WOULD REMAIN IN THE ADOPTED BUDGET AND THE TOTALS WOULD BE ADJUSTED ACCORDINGLY. UNAN
Sept. 1, 2016 2016-26 (none) That the Board ACCEPTED THE STRATEGIC PLAN REPORT 2017-2020. UNAN
June 2, 2016 2016-18 (none) That the Board A) Approved Minutes of May 5, 2016 B) Received Monthly Narrative Report for May 2016. C) Received Monthly Performance Measures for April 2016. D) Received projected FY 2016 Net Operations. E) Received Conflict of Interest Code. F) Approved Agreement between the LJPA and the City of S.C. to administer the employment contract with the Director of Libraries and approved employment agreement with Susan Nemitz as presented. G) Received Patron Written Comments. H) Received articles about Santa Cruz Public Libraries. I) Received security incidents log from April 21st through May 20th UNAN
June 2, 2016 2016-19 (none) That the Board approved bylaws for Library Advisory Commission (LAC) as submitted. UNAN
June 2, 2016 2016-20 (none) That the Board approved contents of the Study Session as outlined. UNAN
June 2, 2016 2016-21 (none) THAT THE BOARD APPROVED THE FY 16/17 4 MONTH OPERATING BUDGET AS PRESENTED ON PAGE 15 & 16 OF FINANCE DIRECTOR PIMENTEL’S SUPPLEMENT WITH THE FOLLOWING ADDITIONS OR CHANGES: REVISING THE “FINANCIAL SERVICES OUTSIDE (CITY OF S.C)” NUMBER TO ZERO FOR THE CURRENT TIME; ADDING AN AMOUNT OF $106,896 TO THE INFORMATION TECHNOLOGY SECTION OF THE BUDGET; ADDING THE OUTSTANDING POLARIS INVOICES IN THE AMOUNT OF $45,600 TO THE APPROPRIATE LOCATION WITH THE UNDERSTANDING THAT THAT NUMBER IS SUBJECT TO CHANGE. UNAN
May 5, 2016 2016-15 (None) That the Board approve the Consent Calendar: A. Approved Minutes of April 7, 2016. B. Received Monthly Narrative Report for April 2016. C. Received Monthly Performance Measures for March 2016. D. Received 3rd. Qtr. Performance Measures for FY 15/16. E. Received Website Statistics for April 2016. F. Received Monthly Financial Snapshot for March 2016. G. Received Patron Written Comments. H. Received Articles about Santa Cruz Public Libraries. I. Received Security Incidents Log from March 21st through April 20th, 2016. UNAN
May 5, 2016 2016-16 (None) The Board approved hiring Susan Nemitz for the position of Director of the S. C. Public Libraries consistent with the terms outlined in the staff report and directed staff toe prepare an employment agreement and related documents for the June 2, 2016 Board meeting. UNAN
May 5, 2016 2016-17 (None) The Board made a motion to: 1. ACCEPT AND FILE PROPOSED BUDGET. 2. REFER THE FUND BALANCE POLICY AND THE RESERVE POLICY TO THE LIBRARY DIRECTOR FOR REVIEW BY DECEMBER 2016. 3. REFER THE REQUEST FOR RECLASSIFICATION TO THE LIBRARY DIRECTOR FOR REVIEW AND RECOMMENDATION IN THE SUMMER. 4. REQUEST THE IT MANAGER TO RETURN WITH A FURTHER REPORT ON THE REQUEST FOR TECHNOLOGY UPGRADES AND CONSIDER ALLOCATING $250,000 FOR TECHNOLOGY UPGRADES FROM THE EXCESS CASH, PER THE STAFF REPORT. 5. REQUEST STAFF TO UPDATE THE COST FOR POSSIBLE LIBRARY HOURS EXPANSION WITH THE LATEST PERS AND HEALTH CARE INFORMATION AND TO DEVELOP OPTIONS TO FUND THE EXPANSION FOR REVIEW AT THE NEXT MEETING. 6. REQUEST STAFF TO REVIEW MOE REQUIREMENT FIGURES. 7. REQUEST THE LIBRARY DIRECTOR TO REVIEW THE BUDGET AND ADVISE THE BOARD OF ANY ADDITIONAL BUDGET RECOMMENDATIONS. 8. REQUEST STAFF TO REVIEW THE MEASURE S COST REIMBURSEMENT AGREEEMENT AND ISSUANCE COSTS AND PROVDE A REPORT ON THESE COSTS AND THEIR IMPACT ON THE BUDGET. 9. REQUEST STAFF TO DEVELOP OPTIONS TO FUND A 10% MATERIALS BUDGET ALLOCATION FOR REVIEW AT THE NEXT MEETING. 10. REQUEST STAFF TO DEVELOP OPTIONS TO FUND A 10% MATERIALS BUDGET ALLOCATION FOR REVIEW AT THE NEXT MEETING. 10. REQUEST STAFF TO PROVIDE AN ESTIMATE OF FUND BALANCE BY YEAR-END AT THE NEXT MEETING. UNAN
April 7, 2016 2016-12 (None) A. Approved Minutes of March 3, 2016 B. Received Monthly Narrative Report for March 2016 C. Received Monthly Performance Measures for February 2016 D. Received Website Statistics for February and March 2016 E. Received Patron Written Comments. F. Received Articles about S. C. Public Libraries. G. Received Security Incident Logs. UNAN; Absent: Comstock, Mauriello
April 7, 2016 2016-13 (None) Received updated Conflict of Interest Code which shall be forwarded to the County Board of Supervisors for approval. UNAN; Absent: Comstock, Mauriello

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