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Motion DateMotion #Res. #Motion DescriptionMotion Vote
Aug. 4, 2014 2014-38 2014-009 That the Board approve appropriation of $93,000 of Leet-Corday Trust monies to support advance planning of the Downtown Branch (Resolution #2014-009) UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-39 (None) That the Board approve removal of Internet Use fee. UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-40 2014-010 That the Board approve resolution and contract for $77,500 with Miller Maxfield Communications for public outreach and education. (Resolution #2014-010) UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-41 (None) That the Board direct the Library Director to come back to the FMP Subcommittee with figures in time to present information to the next LJPB meeting so that at that time the Board can allocate funds for the additional structural analysis for the Downtown Branch as described and to conduct a necessary HAZMAT assessment for the Downtown Branch. UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-42 (None) That the Board direct the Library Director to develop a tentative plan for temporary relocation of the Downtown Library including moving costs, rent/lease costs, and other relocation related expenses. UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-43 (None) That the Board direct the Library Director to bring back options to the LJPB for developing common design standards to be used for all projects as well as opportunities for cooperative/coordinated purchasing. This information we hope to have for the upcoming FMP Subcommitte so that it can be brought to the full Board for action including a schedule for carrying out the work selected. UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-44 (None) That the Board encourage each jurisdiction to do what it can for pre-planning its projects recognizing it is the responsibility of each jurisdiction to fund this advance planning on their own through available trust funds, jurisdictional general funds and other sources without expectation of reimbursement. UNAN; Absent: Campbell, Mosher
Aug. 4, 2014 2014-45 (None) That the Board instruct the Library Director to work with the FMP Subcommittee to start defining a package of minimum deliverables for each branch and the jurisdictions that oversee them. UNAN; Absent: Campbell, Mosher
July 7, 2014 2014-28 (None) That the Board approve the Agenda of July 7, 2014 moving item 13 up to item 3.5. UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-29 (None) That the Board approve the Consent Agenda of July 7, 2014 separately and A: Direct library staff to listen to the audio recording of the May 5th minutes and address the use of the word "adopt" in the first line. UNAN; Absent McPherson, Termini, Dexter; Abstain: Norton
July 7, 2014 2014-30 (None) That the Board approve the Consent Agenda of July 7, 2014 B: approve the minutes of June 2, 2014 with the following spelling correction on page 11: Accept Facilities Master Plan. And the following amendment: that the minutes be revised to indicate the intent that the new time-limited FMP committee be a Brown Act committee. UNAN; Absent: McPherson, Termini, Dexter; Abstain: Friend, Norton
July 7, 2014 2014-31 (None) That the Board approve the Consent Agenda of July 7, 2014 C: Receive monthly narrative and statistical reports. UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-32 (None) That the Board schedule a study session with Group4 Architecture, Research and Planning and the Library Director with the purpose of better understanding exactly what the target of $63 million will buy for each facility and the value of establishing 21st Century library design standards. UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-33 (None) That the Board agree when the measure passes, the CFD will issue the bonds. At that time, the CFD will distribute the funds to each jurisdiction for the projects that will be explicitly described in the CFD agreement. Each jurisdiction will be expected to build what is described and will be required to do so in close consultation with a designated Library liaison and with each other in order to achieve maximum efficiencies in purchasing and economies of scale, wherever possible. The final decisions rest in the hands of the prospective jurisdictions. UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-34 (None) That the Board affirm the approach to project planning prior to the election: each jurisdiction individually. Prior to the passage of the revenue measure the funding for that would come either from trust funds or separately designated funds by the jurisdictions. UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-35 (None) That the Board direct Director Landers to continue the process of contracting for a consultant to advise on public outreach and education and to bring a draft contract to the August 4 meeting for approval by the LJPB. UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-36 (None) That the Board direct the Library Director to proceed with option #5 as described (form a new JPA of the four jurisdictions for the sole purpose of forming a CFD, imposing the special tax and issuing the bonds and then directly form the CFD). UNAN; Absent McPherson, Termini, Dexter
July 7, 2014 2014-37 (None) That the Board direct the Library Director to reach out to the City administrators and the designees to discuss the specific issues involved in the JPA and CFD formations and bring them back to the next regular meeting in August. UNAN; Absent McPherson, Termini, Dexter
June 2, 2014 2014-23 2014-008 That the Board approve the Consent Agenda of June 2, 2014 items B-D as one item: A: approval of the minutes of May 5, 2014, was postponed to the July 7, 2014 meeting. B: Receive monthly narrative and statistical reports. C: Adopt the system wide 2014 holiday closure schedule. D: Resolutions to transfer and appropriate funds from the Utter Trust for books and materials for FY 2013/14 (Resolution # 2014-008) UNAN; Absent: Friend, McPherson, Reed
June 2, 2014 2014-24 2014-005 That the Board approve the resolution for a 5 year lease in FY 14 for the lease-purchase agreement for multifunctional copies for each branch for public use for the next five years and accept the total price of the purchase lease agreement in the amount of $139,409.68 and that it amend the FY 2013/14 Budget. (Resolution #2014-005) UNAN; Absent: Friend, McPherson, Reed
June 2, 2014 2014-24 2014-006 ... and that the Board approve full payment of $139,409.68 for the copiers in FY 14 using savings from Building Repairs. (Resolutions #2014-006) UNAN; Absent: Friend, McPherson, Reed
June 2, 2014 2014-25 2014-004 That the Board approve the FY 2014-2015 Library Budget as presented. (Resolution #2014-004) UNAN; Absent: Friend, McPherson, Reed
June 2, 2014 2014-26 (None) That the Board accept the report and that the Board expect the Director to work with the administrators group, Bond and City counsels and to come back with the most straightforward mechanism in performing the CFD that ensures oversight by the entities involved. UNAN; Absent: Friend, McPherson, Reed
June 2, 2014 2014-27 (None) That the Board ask the Chair to appoint a new time-limited FMP committee staffed by library staff with the jurisdictions welcome to send representatives as observers. This committee is to work with our staff and appropriate consultants to focus on the following issues and to return to the JPA for action as recommendations are ready: the scope of the improvements over the anticipated three year time line; the financial coordination and oversight for the facilities revenue; and the coordinated construction management of the projects. It is the Board's intent that the new time-limited FMP committee be a Brown Act committee. UNAN; Absent: Friend, McPherson, Reed
May 5, 2014 2014-19 (None) That the Board do the following: 1. Accept to change the general fund contribution formulas for the cities of Santa Cruz and Watsonville. 2. Accept that the City of Santa Cruz will conduct a study of the administrative service charges and agrees to provide those services on an "at cost" basis rather than the current 5.5% of expenses, with periodic review to ensure rates remain current. 3. Maintain the home authority of Library staff with the City of Santa Cruz for the remainder of the Library Joint Powers Agreement. 4. That the Library Financing Authority be the Joint Powers Authority that sponsors the ballot initiative and creates the Community Facilities District. Ayes: Friend, McPherson, Mathews, Reed, Termini, Terrazas, Dexter; Nayes: Mosher

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